Build and Maintain a Central Record of Processing Activities
Neostra’s Data Inventory module helps you document data flows, processing purposes, and business systems creating a compliance-ready source of truth for your privacy program.
Why Data Inventory Matters
Under regulations like GDPR (Article 30), DPDPA, and CCPA, organizations are required to maintain detailed records of how personal data is collected, processed, and shared.
Managing this in spreadsheets creates inconsistencies, delays, and audit risk. Neostra replaces manual tracking with a structured, collaborative inventory helping legal, privacy, and IT teams stay aligned.
And with seamless linkage to Neostra’s Data Discovery module, you can enrich inventory entries with automatically detected data assets for complete lifecycle visibility.
Centralized Inventory Management
Capture and maintain records of processing activities, assets, and systems across your organization.
Visual Data Flow Mapping
See how personal data moves across business units, vendors, and systems with linkages to processing purposes.
Customizable Fields by Role
Tailor inventory views and fields for privacy, legal, security, or business users - all within a unified structure.
Integration with Discovery & Internal Systems
Link discovered assets to inventory entries and keep records automatically updated.
Exportable RoPA & Article 30 Reports
Generate regulator-ready documentation for GDPR, DPDPA, and CCPA audits with just a click.
Role-based Ownership
Assign owners or reviewers to specific inventory entries, ensuring accountability and distributed responsibility across teams.
Built for Compliance & Collaboration
Supports GDPR Article 30, RoPA, CCPA records, and DPDPA guidelines
From Scattered Spreadsheets to Structured Governance
Pre-built and customizable workflows that automate your DSAR process from intake to completion.
From Chaos to Clarity
Organize your privacy program with Neostra’s Data Inventory.
Questions about Data Inventory? We’ve got you covered
What is a data inventory and why is it important for privacy compliance?
A data inventory is a centralized record of all personal data your organization collects, stores, processes, and shares. It forms the foundation for compliance with global privacy laws like GDPR, DPDPA, and CCPA etc., This is critical for risk assessments, privacy notices, and data subject rights.
Does Neostra support linking assets to processing activities?
Yes. You can associate data assets like applications, databases, or tools with specific processing activities offering a clear map of where and how personal data flows through your ecosystem.
How does the inventory align with data subject rights requests (DSARs)?
When users submit access or deletion requests, your data inventory helps you quickly identify which systems or processors contain relevant personal data accelerating fulfillment and reducing risk.
Is the inventory exportable for compliance audits or regulators?
Yes. You can export your inventory in audit-ready formats filtered by regulation, processor, or other attributes supporting both internal reviews and external compliance reporting.
Does Neostra support version control and change logs for inventory entries?
Yes. Every change to your data inventory is logged with timestamps, user details, and version history so you have a full audit trail for every update.
What information can I track in Neostra’s Data Inventory?
You can document:
Data processing activities
Data categories and types
Legal basis for processing
Purpose of collection
Storage locations and retention timelines
Associated systems, vendors, and data processors
Can I document third-party data processors in Neostra?
Absolutely. Neostra allows you to log all external vendors and subprocessors, including contract status, geographic location, and purpose of data sharing helping you meet regulatory requirements for vendor transparency.
Is the Data Inventory pre-filled from other modules like Discovery?
Yes. Neostra’s Data Discovery module can automatically populate inventory entries based on scanned results, making the inventory easier to build and maintain over time.
Can I track data retention timelines in Neostra?
Yes. Each inventory record allows you to define and monitor retention periods. You can also configure reminders for review, archival, or deletion helping enforce your data minimization policies.
How does the Data Inventory module support accountability under global laws like DPDPA and GDPR?
By documenting your data flows, processing purposes, legal bases, and vendors, Neostra gives you the tools to demonstrate responsibility, transparency, and compliance - all in one place.